Payroll Manager

Job no: 518241 Work type: On Campus Location: Normal, Illinois Title: Payroll Manager Division Name: Finance and Planning Department: Comptroller's Office Job Summary The position is responsible for administering and directing payroll operations of Illinois State University.
The position will oversee all aspects of the payroll lifecycle including but not limited to assuring compliance with generally accepted accounting/payroll procedures and principles, maintenance of proper records, completion and filing of required reports, maintenance of payroll/human resource system, coordinating processing schedules, and production and maintenance of all operating procedures in compliance with Federal, State, and University regulations.
The position is expected to stay current on federal, state, and University developments and complex regulations and timely evaluate and/or change existing computer programs and develop of new programs that address changing regulatory requirements and the evolutionary needs of the University.
Additional Information University Benefit Highlights: - Health, dental, vision, and life insurance - Retirement and supplemental retirement - Tuition waiver benefits are available to staff as well as their eligible dependents.
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks - Paid vacation and sick time For more University Benefit information: https://hr.
illinoisstate.
edu/benefits/ Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.
illinoisstate.
edu/benefits/insurance/ Salary Rate / Pay Rate $75,000 to $100,000 commensurate with education, experience, and qualifications.
Required Qualifications 1.
Bachelor's or equivalent degree with a major in Accountancy or a related field.
2.
(A) Two (2) years of full time (or part-time equivalent) payroll related experience that included ERP experience, preferably PeopleSoft OR (B) Possession of a current registration as a Certified Public Accountant or Certified Payroll Professional 3.
Demonstrated experience with accounting for payroll related expenditures and benefits.
4.
Demonstrated ability to effectively communication in written and verbal format.
5.
Demonstrated analytical and problem-solving skills.
6.
Demonstrated proficiency with Microsoft Excel and ERP application.
Preferred Qualifications 1.
Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
Payroll Experience 2.
Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment.
3.
Proficient skills in directing, monitoring, evaluating and motivating the performance of professional and management/supervisory staff are required.
PeopleSoft Experience 4.
Proficient knowledge of state and federal tax laws and regulations, as they relate to Payroll is required.
PeopleSoft Table and Query Knowledge 5.
Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
PeopleSoft Commitment Accounting Experience 6.
Ability to act independently and exercise sound judgment with sensitivity to identify matters that include higher-level management consultation Governmental Accounting Experience 7.
Highly proficient mathematical, analytical skills, and problem-solving skills are required.
8.
Knowledge of payroll information systems, business application systems and personal computer skills is required.
Experience in PeopleSoft is preferred.
9.
High level of proficiency and demonstrated effectiveness in problem-solving, and implementing new programs related to increased departmental and organizational operating efficiency is required.
Work Hours Core work hours: 8:00 a.
m.
- 4:30 p.
m.
Monday - Friday Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1.
Remain at a workstation for extended periods.
2.
Effectively communicate on a daily basis.
3.
Required to have close visual acuity to perform activities such as preparing and analyzing data and figures and viewing a computer terminal.
4.
Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date April 2024 Required Applicant Documents Resume Cover Letter Reference List Please Note: These documents are required to be submitted online in order to complete the application process.
Please have these documents ready prior Optional Applicant Documents Transcripts - See Special Instructions to Applicants for additional options Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process.
Please have these documents ready prior Special Instructions for Applicants Anticipate position will primarily works on campus, but working remotely, limited to the state of Illinois, is an option depending upon circumstances (approximately 8 -10 days per month).
Please fully complete the entire application including, but not limited to, the education and work history portions.
Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held.
Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.
Please do not put "see resume" in the duties and responsibilities section of the work history.
This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration.
Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline: Fax: 309.
438.
0011, Attn: Colette Homan Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions.
No participation other than submission of applicant materials is required from applicants that qualify to take the exam.
If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score.
After the application deadline, the names within the top three scores will be referred to the department for interview.
The active register for this classification will be voided when the position is filled.
Illinois State University is authorized to do business within the State of Illinois.
All work under this appointment is required to be performed from within the State of Illinois.
If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position.
Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card.
Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Contact Information for Applicants Colette Homan Human Resources 309-438-8848 cshoman@ilstu.
edu Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.
1.
30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review.
You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383.
The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: 03/05/2024 07:00 PM CST Application Closes: 03/19/2024 11:55 PM CST