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Posted : Wednesday, November 22, 2023 12:37 PM
Job no: 518164
Work type: On Campus
Location: Normal, Illinois
Division Name: Academic Affairs
Department: Research & Sponsored Programs
Job Summary
The Pre-Award Manager works with faculty/staff to secure critical funding for the university through the daily development and submission of grant proposals and budgets in a deadline-driven, fast-paced environment.
Proposed projects vary widely, and learning is constant.
The Pre-Award Manager supports direct, day-to-day Pre-Award service within Research and Sponsored Programs (RSP).
This position serves as a contact for pre-award inquiries as well as grant proposal development, preparation, and submission.
As such, the position communicates and coordinates with a diverse population of faculty, staff, and external constituents in developing and submitting responses to grant opportunities across a range of fields/disciplines.
The position provides review and guidance to investigators in the development of their budgets, statements of work, and other required proposal documents by posted deadlines.
- The Pre-Award Manager I learns to interpret sponsor guidelines and potential issues, consults with investigators, and ensures that all pre-award requirements are completed in a timely manner for external funding opportunities.
- The Pre-Award Manager II interprets sponsor guidelines and potential issues, consults with investigators, and ensures that all pre-award requirements are completed in a timely manner for more complex external funding opportunities.
The Pre-Award Manager II also may research regulations, recommend procedure adjustments, and collaborate with staff to resolve issues.
Role is structured for advancement opportunities.
Additional Information This position is open to consideration for varying levels of experience.
Pay within the salary range will be commensurate with experience.
RSP supports and facilitates faculty, staff, and the campus community in their successful pursuit of external funding to support research, instructional, creative, and public service efforts.
This support includes technical assistance, oversight, and assurance of institutional compliance.
Salary Rate / Pay Rate $43,470 - $62,100 annual Required Qualifications Bachelor's or equivalent degree in business administration, accounting, finance, economics, or a field related to the position.
At least one (1) year of grant-related experience in higher education, education, non-profit, or government setting.
Excellent interpersonal and communication skills (reading, writing, listening, and speaking).
Detail orientated, highly organized, and driven team player.
Ability to: a.
manage multiple projects and deadlines simultaneously, accurately, and quickly.
b.
keep attention to detail simultaneously with attention to the larger component parts.
c.
work in a deadline-driven environment.
d.
make independent ethical, knowledge-based decisions and act with integrity.
e.
produce accurate and timely work products when working under pressure.
f.
maintain confidentiality and exercise appropriate discretion with information.
Commitment to ongoing professional development.
Preferred Qualifications Master's degree Skills in proposal development to include development of budget/budget justification, consideration of compliance issues, and demonstrated knowledge of 2 CFR 200 Work experience in research and/or sponsored programs in higher education Work Hours Core Hours: 8:00am-4:30pm Monday through Friday Functional Expectations Must be able to complete the following with or without a reasonable accommodation: Remain at workstation and use computer for extended periods.
Effectively communicate on a daily basis.
Distinguish colors on a monitor.
Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date March 2024 Required Applicant Documents Resume Reference List Cover Letter Please Note: These documents are required to be submitted online in order to complete the application process.
Please have these documents ready prior Optional Applicant Documents Transcripts - See Special Instructions to Applicants for additional options Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process.
Please have these documents ready prior Special Instructions for Applicants Please fully complete the entire application including, but not limited to, the education and work history portions.
Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held.
Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.
Please do not put "see resume" in the duties and responsibilities section of the work history.
This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration.
Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline: Fax: 309.
438.
0011, Attn: Kira Shelton Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions.
No participation other than submission of applicant materials is required from applicants that qualify to take the exam.
If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score.
After the application deadline, the names within the top three scores will be referred to the department for interview.
The active register for this classification will be voided when the position is filled.
Illinois State University is authorized to do business within the State of Illinois.
All work under this appointment is required to be performed from within the State of Illinois.
If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position.
Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card.
Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Contact Information for Applicants Kira Shelton Human Resources kgshelt@ilstu.
edu (309) 438-2120 Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.
1.
30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review.
You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383.
The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: 01/31/2024 12:35 PM CST Application Closes: 02/13/2024 11:55 PM CST
Proposed projects vary widely, and learning is constant.
The Pre-Award Manager supports direct, day-to-day Pre-Award service within Research and Sponsored Programs (RSP).
This position serves as a contact for pre-award inquiries as well as grant proposal development, preparation, and submission.
As such, the position communicates and coordinates with a diverse population of faculty, staff, and external constituents in developing and submitting responses to grant opportunities across a range of fields/disciplines.
The position provides review and guidance to investigators in the development of their budgets, statements of work, and other required proposal documents by posted deadlines.
- The Pre-Award Manager I learns to interpret sponsor guidelines and potential issues, consults with investigators, and ensures that all pre-award requirements are completed in a timely manner for external funding opportunities.
- The Pre-Award Manager II interprets sponsor guidelines and potential issues, consults with investigators, and ensures that all pre-award requirements are completed in a timely manner for more complex external funding opportunities.
The Pre-Award Manager II also may research regulations, recommend procedure adjustments, and collaborate with staff to resolve issues.
Role is structured for advancement opportunities.
Additional Information This position is open to consideration for varying levels of experience.
Pay within the salary range will be commensurate with experience.
RSP supports and facilitates faculty, staff, and the campus community in their successful pursuit of external funding to support research, instructional, creative, and public service efforts.
This support includes technical assistance, oversight, and assurance of institutional compliance.
Salary Rate / Pay Rate $43,470 - $62,100 annual Required Qualifications Bachelor's or equivalent degree in business administration, accounting, finance, economics, or a field related to the position.
At least one (1) year of grant-related experience in higher education, education, non-profit, or government setting.
Excellent interpersonal and communication skills (reading, writing, listening, and speaking).
Detail orientated, highly organized, and driven team player.
Ability to: a.
manage multiple projects and deadlines simultaneously, accurately, and quickly.
b.
keep attention to detail simultaneously with attention to the larger component parts.
c.
work in a deadline-driven environment.
d.
make independent ethical, knowledge-based decisions and act with integrity.
e.
produce accurate and timely work products when working under pressure.
f.
maintain confidentiality and exercise appropriate discretion with information.
Commitment to ongoing professional development.
Preferred Qualifications Master's degree Skills in proposal development to include development of budget/budget justification, consideration of compliance issues, and demonstrated knowledge of 2 CFR 200 Work experience in research and/or sponsored programs in higher education Work Hours Core Hours: 8:00am-4:30pm Monday through Friday Functional Expectations Must be able to complete the following with or without a reasonable accommodation: Remain at workstation and use computer for extended periods.
Effectively communicate on a daily basis.
Distinguish colors on a monitor.
Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date March 2024 Required Applicant Documents Resume Reference List Cover Letter Please Note: These documents are required to be submitted online in order to complete the application process.
Please have these documents ready prior Optional Applicant Documents Transcripts - See Special Instructions to Applicants for additional options Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process.
Please have these documents ready prior Special Instructions for Applicants Please fully complete the entire application including, but not limited to, the education and work history portions.
Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held.
Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.
Please do not put "see resume" in the duties and responsibilities section of the work history.
This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration.
Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline: Fax: 309.
438.
0011, Attn: Kira Shelton Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions.
No participation other than submission of applicant materials is required from applicants that qualify to take the exam.
If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score.
After the application deadline, the names within the top three scores will be referred to the department for interview.
The active register for this classification will be voided when the position is filled.
Illinois State University is authorized to do business within the State of Illinois.
All work under this appointment is required to be performed from within the State of Illinois.
If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position.
Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card.
Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Contact Information for Applicants Kira Shelton Human Resources kgshelt@ilstu.
edu (309) 438-2120 Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.
1.
30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review.
You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383.
The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: 01/31/2024 12:35 PM CST Application Closes: 02/13/2024 11:55 PM CST
• Phone : (309) 438-0011
• Location : 100 N University St, Normal, IL
• Post ID: 9070889310
