Assistant Director – Grants and Scholarships

Job no: 518476 Work type: On Campus Location: Normal, Illinois Title: Assistant Director – Grants and Scholarships Division Name: Academic Affairs Department: Financial Aid Office Job Summary This primary function of this position is to supervise the scholarship and grants staff and student workers.
This position is responsible for overseeing the proper awarding, disbursing, reconciling, and auditing of all grants and scholarship programs.
Other duties include maintaining operating procedures and reviewing regulatory changes to ensure compliance with federal, state, and institutional grant and scholarship programs.
Staffing and participating in some outreach programs is required.
Additional Information University Benefit Highlights: - Health, dental, vision, and life insurance - Retirement and supplemental retirement - Tuition waiver benefits are available to staff as well as their eligible dependents.
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks - Paid vacation and sick time For more University Benefit information: https://hr.
illinoisstate.
edu/benefits/ Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.
illinoisstate.
edu/benefits/insurance/ Salary Rate / Pay Rate $3,986 – $5,183/month Required Qualifications 1.
Bachelor’s or equivalent degree in business, communications, humanities, social sciences, or a closely related field to the position.
2.
One (1) year (12 months) of full time (or part time equivalent) professional experience working in student services, financial aid/loans or a closely related field within higher education or a related agency.
Preferred Qualifications 1.
Master's degree 2.
Experience using a query language to develop reports 3.
Demonstrated knowledge of federal and state financial aid regulations.
Work Hours Core work hours are 8:00 a.
m.
through 4:30 p.
m.
, Monday through Friday Position occasionally requires work beyond regular office hours.
Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1.
Effectively communicate on a daily basis 2.
Remain at a workstation for extended periods.
3.
Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date May 2024 Required Applicant Documents Resume Reference List Transcripts - See Special Instructions to Applicants section for additional options Please Note: These documents are required to be submitted online in order to complete the application process.
Please have these documents ready prior Optional Applicant Documents Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process.
Please have these documents ready prior Special Instructions for Applicants Please fully complete the entire application including, but not limited to, the education and work history portions.
Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held.
Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.
Please do not put "see resume" in the duties and responsibilities section of the work history.
This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration.
Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline: Fax: 309.
438.
0011, Attn: Colette Homan Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions.
No participation other than submission of applicant materials is required from applicants that qualify to take the exam.
If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score.
After the application deadline, the names within the top three scores will be referred to the department for interview.
The active register for this classification will be voided when the position is filled.
Illinois State University is authorized to do business within the State of Illinois.
All work under this appointment is required to be performed from within the State of Illinois.
If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position.
Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card.
Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Contact Information for Applicants Colette Homan Human Resources 309-438-8848 cshoman@ilstu.
edu Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.
1.
30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review.
You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383.
The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: 03/27/2024 08:00 PM CST Application Closes: 04/15/2024 11:55 PM CST