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Posted : Friday, February 02, 2024 07:21 PM
Posting End Date:
January 22, 2024
Employee Type:
Regular-Full time
Union/Non:
This is a non-union position
Are you able to prioritise in a fast-paced environment and still maintain attention to detail? If you have a positive attitude with a high level of professionalism than this could be the position for you!
Here's What You Will Do:
Independently provides main support for Flanagan Area Manager and three Supervisors.
Time management - Manage calendar and work day to ensure maximum time efficiency is achieved, anticipating and initiating appropriate actions as required.
This role is required to handle a wide range of duties, tasks and requests as well as anticipate the needs or issues of the roles supported.
Produce and assist with Outlook, Teams, PowerPoint, Word, and Excel documents.
Handles data entry for public engagement in SIMS software.
Coordinate travel arrangements.
Coordinate meetings with internal and external people, including arranging any hospitality requirements.
Submitting requests for team for onboarding & off-boarding as required.
Handle contractor hourly reporting and submissions.
Expense report submission and administration.
Including, but not limited to, Oracle PO Requisition Entry and PO Receipts.
Coordinates with external vendors to receive, track, distribute and process external invoices to appropriate approving authorities.
Reviews, tracks, and follows up on outstanding invoices distributed.
Coordinates, creates, and maintains electronic files and team sites (in SharePoint and Teams), including granting and maintaining accesses and permissions.
Coordinates team events, receptions, and celebrations.
Purchases, receives, and stores the office supplies and services.
Who You Are: Relevant education and a minimum of 5 years’ experience in the administrative field; or an equivalent combination of education and experience.
Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
Oracle, Workday, Concur, Maximo, and SIMS software is a plus Strong interpersonal and communication skills Ability to learn tasks quickly and become efficient in a short period of time.
Excellent time management skills and the ability to prioritize.
Ability to perform work with routine interruptions.
Ability to handle confidential material and treat accordingly.
Excellent organization skills.
Proactive and self-motivated Self-directed in handling time and priorities.
Most decision making is guided by past practice, however when appropriate, admin is expected to modify standard practice and adapt approaches to old and new tasks.
No formal supervision exercised by this position, however, the role may be required to provide basic guidance to other administrative support staff.
Communications may be verbal or written.
Verbal relaying of information must be completed with tact and diplomacy.
Written Communication is primarily driven by past practice but may also involve creation of original documents to relay a standard message.
The impact of the role is typically confined to the immediate area / department and may result in delays in processing administrative tasks.
Working Conditions: Office environment Necessary to meet tight deadlines.
Ability to manage a variety of tasks concurrently, prioritizing as needed.
Ability to work with a large group.
May be subject to extended hours to accommodate leader’s schedule.
Rare, but occasional travel required.
Flex Work Options: Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members.
Enbridge’s Flex Work (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays.
Role requirements determine your eligibility for each option or combination of options.
#LI-Hybrid #joinourteam Physical Requirements: Include but are not limited to: Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.
Mental Requirements: Include but are not limited to: Ability to understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
Diversity and inclusion are important to us.
Enbridge is an Equal Opportunity and Affirmative Action Employer.
We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability.
Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.
com.
Information For Applicants: Applications can be submitted via our online recruiting system only.
We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
Final candidates for this position may be required to undergo a security screening, including a criminal records check.
Time management - Manage calendar and work day to ensure maximum time efficiency is achieved, anticipating and initiating appropriate actions as required.
This role is required to handle a wide range of duties, tasks and requests as well as anticipate the needs or issues of the roles supported.
Produce and assist with Outlook, Teams, PowerPoint, Word, and Excel documents.
Handles data entry for public engagement in SIMS software.
Coordinate travel arrangements.
Coordinate meetings with internal and external people, including arranging any hospitality requirements.
Submitting requests for team for onboarding & off-boarding as required.
Handle contractor hourly reporting and submissions.
Expense report submission and administration.
Including, but not limited to, Oracle PO Requisition Entry and PO Receipts.
Coordinates with external vendors to receive, track, distribute and process external invoices to appropriate approving authorities.
Reviews, tracks, and follows up on outstanding invoices distributed.
Coordinates, creates, and maintains electronic files and team sites (in SharePoint and Teams), including granting and maintaining accesses and permissions.
Coordinates team events, receptions, and celebrations.
Purchases, receives, and stores the office supplies and services.
Who You Are: Relevant education and a minimum of 5 years’ experience in the administrative field; or an equivalent combination of education and experience.
Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
Oracle, Workday, Concur, Maximo, and SIMS software is a plus Strong interpersonal and communication skills Ability to learn tasks quickly and become efficient in a short period of time.
Excellent time management skills and the ability to prioritize.
Ability to perform work with routine interruptions.
Ability to handle confidential material and treat accordingly.
Excellent organization skills.
Proactive and self-motivated Self-directed in handling time and priorities.
Most decision making is guided by past practice, however when appropriate, admin is expected to modify standard practice and adapt approaches to old and new tasks.
No formal supervision exercised by this position, however, the role may be required to provide basic guidance to other administrative support staff.
Communications may be verbal or written.
Verbal relaying of information must be completed with tact and diplomacy.
Written Communication is primarily driven by past practice but may also involve creation of original documents to relay a standard message.
The impact of the role is typically confined to the immediate area / department and may result in delays in processing administrative tasks.
Working Conditions: Office environment Necessary to meet tight deadlines.
Ability to manage a variety of tasks concurrently, prioritizing as needed.
Ability to work with a large group.
May be subject to extended hours to accommodate leader’s schedule.
Rare, but occasional travel required.
Flex Work Options: Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members.
Enbridge’s Flex Work (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays.
Role requirements determine your eligibility for each option or combination of options.
#LI-Hybrid #joinourteam Physical Requirements: Include but are not limited to: Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.
Mental Requirements: Include but are not limited to: Ability to understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
Diversity and inclusion are important to us.
Enbridge is an Equal Opportunity and Affirmative Action Employer.
We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability.
Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.
com.
Information For Applicants: Applications can be submitted via our online recruiting system only.
We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
Final candidates for this position may be required to undergo a security screening, including a criminal records check.
• Phone : NA
• Location : Pontiac, IL
• Post ID: 9053603820
