Administrative Aide

Job no: 518180 Work type: On Campus Location: Normal, Illinois Division Name: Academic Affairs Department: Honors Program Job Summary The primary purpose of this position is to assist the Director and other staff members in the Administration of the Honors Program.
This includes supervision of personnel, management of budgets, initiation of new projects, maintenance of current procedures, liaison between the Program and its various constituencies on and off campus, and assistance in the management of the Program according to its mission.
Salary Rate / Pay Rate $20.
40 - $26.
13 per hour Required Qualifications High school graduation or equivalent Any one or any combination totaling five years (60 months) from the following categories: (a) college course work in business, finance, accounting or a related field: - 60 semester hours or an Associate's degree equals one year (12 months) - 90 semester hours equals two years (24 months) - 120 semester hours or a Bachelor's degree equals three years (36 months) - Master's degree or higher equals four years (48 months) (b) progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Preferred Qualifications General knowledge of ethical concepts and rules which guide relationships between end user, buyer, and vendor.
General knowledge of PCs, normal office support equipment, Microsoft WORD and EXCEL General experience with computerized accounting and/or financial systems.
Ability to: a.
analyze information and situations.
b.
communicate clearly and professionally.
c.
work with interruptions and to change priorities as needed.
d.
remain calm and professional in the face of resistance or hostility.
e.
work as part of a team.
Work Hours 8:00am-4:30pm Monday through Friday Functional Expectations Must be able to complete the following with or without a reasonable accommodation: Effectively communicate on a daily basis.
Remain at a workstation for extended periods.
Distinguish colors on a monitor.
Proposed Starting Date April 2024 Required Applicant Documents Cover Letter Please Note: These documents are required to be submitted online in order to complete the application process.
Please have these documents ready prior Optional Applicant Documents Transcripts - See Special Instructions to Applicants for additional options Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process.
Please have these documents ready prior Special Instructions for Applicants Please fully complete the entire application including, but not limited to, the education and work history portions.
Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held.
Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.
Please do not put "see resume" in the duties and responsibilities section of the work history.
This will be considered an incomplete application and incomplete applications will not be considered.
If you are using college or university coursework to qualify for this position, then college or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration.
Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline: Fax: 309.
438.
0011, Attn: Kira Shelton Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions.
No participation other than submission of applicant materials is required from applicants that qualify to take the exam.
If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score.
After the application deadline, the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois.
All work under this appointment is required to be performed from within the State of Illinois.
If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position.
Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card.
Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Contact Information for Applicants Kira Shelton Human Resources kgshelt@ilstu.
edu (309) 438-2120 Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.
1.
30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review.
You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383.
The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: 02/06/2024 01:10 PM CST Application Closes: 02/13/2024 11:55 PM CST